Processing

Purpose:

The Inventory Processing form allows you to convert raw materials into finished products. Internally, the processes are similar to the Inventory Decrease of Raw Materials and the Inventory Increase of new products. This form will allow you to include in the final products all the costs of Raw Materials as well as Labor, Packing and Other. This feature allows you to account for material losses and shrinkages. In addition to this the new items have a real cost that can be trusted when the pricing structures are decided. This form allows you to print a Processing Report that can be checked prior to posting. This form has a great impact in the inventory of the company. You should select only Catch Weight Items in this form as the costs are distributed according to weight.

Usage:

Create a New Inventory Processing Batch:

1- Open the Inventory Processing form by clicking on Inventory/Processing

2- Press the New Button

3- Enter a brief Description of the reason of this transaction in the “Reason” Text Box.

4- Select the Warehouse where you are taking the Raw Materials From

5- Select the Warehouse where you will transfer the Finished Products

6- Press the Search button to the right of the GL Account field to select the default expense account to use in this transaction.

7- Make sure before that the “Raw Materials” Radio button is selected

8- Press the “Add Items” Button to add the Raw materials to the left side Grid.

9- Select all Raw materials and their quantities you want to add to the form. If you select a Batch Controlled Item you will be prompted to select from a list of all the available batches. When you are done adding Items you can close the form.

10- Press the Weight button to change the Weight distribution information of any of the Items Added. Items are brought to the form with the average weight for the default Unit of Measure. You can also go and change the total weight for any of the Items directly in the Weight Column.

11- Change the Unit of Measure of any of the added Items by clicking on the “UOM” button if needed.

12- Change the Batch of any of the Raw Materials, if applicable.

13- Change the Warehouse/Bin information for any of the Items by clicking on the ”Whs/Bin” button.

14- Change the “Per-Pound” cost information of any of the Raw materials if needed.

15- Click the “Finished Products” Radio Button in the Selection Frame.

16- Press the “Add Items” Button to add the Finished Products to the right-side Grid.

17- Select all Raw materials and their quantities you want to add to the form. If you select a Batch Controlled Item you will be prompted to select from a list of all the available batches. When you are done adding Items you can close the form.

18- Press the Weight button to change the Weight distribution information of any of the Items Added. Items are brought to the form with the average weight for the default Unit of Measure. You can also go and change the total weight for any of the Items directly in the Weight Column.

19- Change the Unit of Measure of any of the added Items by clicking on the “UOM” button if needed.

20- Change the Batch of any of the Raw Materials, if applicable.

21- Change the Warehouse/Bin information for any of the Items by clicking on the ”Whs/Bin” button.

22- Change the “Per-Pound” cost information of any of the Raw materials if needed. Finished Products are added to the form with the Raw Materials Average cost by default. If the Weight of the Finished products is lower than the weight of the Raw Materials the difference is prorated into the “Extra” Column so that the sum of all the Real Cost times the weight of the item equals the Raw Materials Total Cost without considering Labor, Packing or Other costs.

23- You can enter the “Per-Pound” Labor, Packing or Other costs right into the Finished Products grid. Those Costs will add to the “Cost” and “Extra” column to determine the Real Cost for this Item.

24- You can also enter the total Labor, Packing or Other costs in the bottom of the form and press the recalculate button. This action will distribute those costs into the Grid columns automatically.

25- Press the Save Button to Save Your Inventory Processing Record. This action will assign a Document Number.

26- Press the Report Button to get a Preview of the changes you will be making before posting

27- Press the “Post” button to post your transaction to the GL.

Edit an existing Inventory Processing Batch:

1- Open the Inventory Processing form by clicking on Inventory/Processing

2- Press the Search button to the right of the “Document Id” textbox.

3- Search and Select the Processing you want to edit or reprint. You can only print a posted processing, but you can reprint any processing posted or not.

4- Make any changes to the Processing.

5- Print the Processing Report

6- Press the Update Button

7- Post your Transaction